Cut
Remove former-employee seats, dormant accounts, unused add-ons, and tools with no current business job.
License waste
Finding a duplicate license starts the review.
The responsible action depends on use, capability, contracts, security, and switching cost.
Primary decision: Keep / Cut / Consolidate / Replace.
Consolidate
Two active tools doing similar work may be consolidated, but feature, integration, and owner requirements must be tested first.
Keep
A second tool can be rational when it serves a distinct workflow, risk requirement, or business unit.
Replace candidate
Only after the replacement economics gate shows positive net value and acceptable risk.
Cutting seats at renewal
Finding unused seats is not the same as lowering the bill.
This page is the inventory job: dormant, overlapping, and former-employee seats. Re-harvesting an inactive seat inside the same committed count does not cut the invoice. If the live question is how to cut seats at renewal on true-up-only paper, use the true-up vs true-down playbook. If the live question is assembling a vendor-specific renewal usage pack from invoices, SSO, and admin exports without buying Torii, Zylo, or CloudEagle first, use renewal usage evidence without a platform.
Find the overlap. Keep only what earns its place.
Start with seats, owners, usage, and the workflows each tool supports.